Go Back   English Forum Switzerland > Living in Switzerland > Business & entrepreneur
Reply
 
Thread Tools Display Modes
  #1  
Old 30.10.2015, 09:50
Newbie 1st class
 
Join Date: Oct 2010
Location: Canton Bern
Posts: 21
Groaned at 0 Times in 0 Posts
Thanked 5 Times in 2 Posts
Barna C. has no particular reputation at present
Small business software recommendation

Hi all!

I am opening my own small business (language school) and am looking for some kind of software to help me stay organized. For example, I need to keep track of class scheduling, payments or finances in general, student registration, attendance, class notes/descriptions etc. I don't need it for payroll as of yet but I may hire more teachers in the future. I need something very basic that I can easily understand.

Thank you for any recommendations!
Reply With Quote
  #2  
Old 30.10.2015, 09:54
dodgyken's Avatar
Forum Legend
 
Join Date: Apr 2010
Location: Democratic Republic Kenistan
Posts: 9,783
Groaned at 340 Times in 276 Posts
Thanked 17,380 Times in 6,645 Posts
dodgyken has a reputation beyond reputedodgyken has a reputation beyond reputedodgyken has a reputation beyond reputedodgyken has a reputation beyond reputedodgyken has a reputation beyond reputedodgyken has a reputation beyond repute
Re: Small business software recommendation

Depends how big you expect the company to get, how competent you are IT wise, how good you are at learning technical skills and how much time you want to invest.

Scheduling: Suggests the need for a calendar. (Ideally multi user)
Class notes/descriptions: Document library
Students: Lists

Something like SharePoint will have a lot of that out of the box - and you can get it to automate a lot of stuff for you - but you will need to spend time playing with it to get it doing all the things you want.

Alternatively - shove everything in an Excel spreadsheet and cross your fingers!
__________________
"Don't believe everything you read on the internet" Abraham Lincoln
Reply With Quote
The following 2 users would like to thank dodgyken for this useful post:
  #3  
Old 30.10.2015, 10:28
Forum Veteran
 
Join Date: Dec 2012
Location: Aargau
Posts: 1,559
Groaned at 12 Times in 11 Posts
Thanked 1,809 Times in 880 Posts
Mullhollander has a reputation beyond reputeMullhollander has a reputation beyond reputeMullhollander has a reputation beyond reputeMullhollander has a reputation beyond repute
Re: Small business software recommendation

So I googled on "sprachschule software" and had several hits:

http://www.classmaster.eu/

http://www.language-school-manager.com/produkt.html
Reply With Quote
This user would like to thank Mullhollander for this useful post:
  #4  
Old 30.10.2015, 10:42
Newbie 1st class
 
Join Date: Oct 2010
Location: Canton Bern
Posts: 21
Groaned at 0 Times in 0 Posts
Thanked 5 Times in 2 Posts
Barna C. has no particular reputation at present
Re: Small business software recommendation

Thank you Mullhollander!

The first link costs 250 euros/year! That was a bit more than I was hoping to pay especially since I am just starting out on this business adventure. The second link is only in German unfortunately. I guess I should have stated that I was looking for something in English. Thank you!

I also googled some but was hoping for some recommendations from people who have actually used the software. Thanks!
Reply With Quote
  #5  
Old 30.10.2015, 10:48
Treverus's Avatar
Forum Legend
 
Join Date: Dec 2007
Location: SZ
Posts: 9,257
Groaned at 215 Times in 178 Posts
Thanked 16,431 Times in 6,009 Posts
Treverus has a reputation beyond reputeTreverus has a reputation beyond reputeTreverus has a reputation beyond reputeTreverus has a reputation beyond reputeTreverus has a reputation beyond reputeTreverus has a reputation beyond repute
Re: Small business software recommendation

Well, let's be honest: if 250 EUR a year is too much, you don't need to look for professional software.

You actually described two problems:
1. Accounting and running your business financially.
2. Planning and running your classes.

My suggestion:
For 1: Use Excel. Any professional accounting software will cost you more than 250... I am not affiliated with them in any way, but one of those professional vendors in CH made a couple of free excel tools for very small companies. I think they are a great start: https://www.runmyaccounts.ch/gratis-tools/

2. No money? Use google documents and calendars...
__________________
There is a special place in Hull reserved for the guy who invented autocorrect.
Reply With Quote
The following 2 users would like to thank Treverus for this useful post:
  #6  
Old 30.10.2015, 13:56
eng_ch's Avatar
Forum Veteran
 
Join Date: Nov 2005
Location: Richterswil
Posts: 1,274
Groaned at 4 Times in 4 Posts
Thanked 1,040 Times in 570 Posts
eng_ch has a reputation beyond reputeeng_ch has a reputation beyond reputeeng_ch has a reputation beyond reputeeng_ch has a reputation beyond reputeeng_ch has a reputation beyond repute
Re: Small business software recommendation

Switzerland actually has a couple of useful startups that we are using or will use.

Teamup (www.teamup.com) is one of the best and most straightforward calendars I've come across. It's web-based rather than offering iOS/Android apps, and doesn't itself send reminders (although you can export to iCal), but it is also very clear, easy to use and doesn't offer tons of functions you'll never need. Also at the moment it's still completely free for up to 10 sub-calendars

Planyo (www.planyo.com) looks to be a very promising online booking system and it seems it's pay-by-use i.e. you only pay when you have customers using it

Teamplanbuch (www.teamplanbuch.ch) is great for regular groups needing to organise absences etc. It's designed for sports team practices, music rehearsals etc. but I think you could be imaginative and use it for language classes (CHF 80 a year)

And I assume everyone knows about Doodle (www.doodle.com)?

In terms of bookkeeping/invoicing etc., the cloud-based systems seem well-suited to the S part of SMEs. Xero (NZbased) is probably the most comprehensive especially when it comes to multi-currency, but logically is also the most expensive. FreshBooks (US), FreeAgent and Kashflow (both UK) all do much the same thing (you just have to play with them to see which is right for you) and all integrate with other useful solutions.

I also use Xpenditure (www.xpenditure.com) (a Belgian startup) as a Godsend in relation to expenses - never again do I have to enter every expense manually, and it also imports directly into Xero etc.

I should add I have no connection to any of the above except as a happy user sharing the experience of a lot of research!
Reply With Quote
This user would like to thank eng_ch for this useful post:
  #7  
Old 30.10.2015, 17:31
Member
 
Join Date: Sep 2015
Location: Zurich
Posts: 158
Groaned at 1 Time in 1 Post
Thanked 178 Times in 67 Posts
eairicbloodaxe has earned the respect of manyeairicbloodaxe has earned the respect of manyeairicbloodaxe has earned the respect of many
Re: Small business software recommendation

Another vote here for free agent - very very simple to use for a non accountant and does everything you need to record time spent, expenses etc, generate invoices and so on. One months free trial so make sure you test it fully. I joined up after about 2 weeks because it was so obviously right for my consulting business.

Also I can recommend Harvest which is more a time billing program but also quick and easy for invoicing and so on. Recently introduced this as our work system at a clients because it is so easy. Again, there's a free plan to try it.

For work planning, I'm a big fan of Trello. It doesn't automate stuff very well (or at least not the way I use it) but it is totally flexible. And free!

Regards


Ian
Reply With Quote
This user would like to thank eairicbloodaxe for this useful post:
  #8  
Old 30.10.2015, 20:08
Verbier's Avatar
Forum Legend
 
Join Date: Jul 2008
Location: Lully VD
Posts: 3,458
Groaned at 11 Times in 11 Posts
Thanked 3,256 Times in 1,715 Posts
Verbier has a reputation beyond reputeVerbier has a reputation beyond reputeVerbier has a reputation beyond reputeVerbier has a reputation beyond reputeVerbier has a reputation beyond reputeVerbier has a reputation beyond repute
Re: Small business software recommendation

A friend uses Banana Accounting 7 for his business accounting, running the home expenses etc.

It is only CHF 129.00

http://www.banana.ch/
Reply With Quote
The following 2 users would like to thank Verbier for this useful post:
  #9  
Old 05.11.2015, 20:31
Newbie 1st class
 
Join Date: Jul 2015
Location: Zurich
Posts: 10
Groaned at 1 Time in 1 Post
Thanked 1 Time in 1 Post
Popeyee has no particular reputation at present
Re: Small business software recommendation

use google classroom if you are an education user and xero for accounting
Reply With Quote
  #10  
Old 05.11.2015, 23:28
Newbie 1st class
 
Join Date: Jul 2015
Location: Winterthur
Posts: 22
Groaned at 0 Times in 0 Posts
Thanked 6 Times in 6 Posts
narayanis has no particular reputation at present
Re: Small business software recommendation

If you have a technically-inclined person to help implement and handle ongoing management (upgrades, backups, etc), check out the community editions of OpenSIS or Fedena. There are a half dozen other open source options out there as well, so try out some demos and see what you like.

If you don't have someone (or can pay someone) to implement and maintain a system for you, you'll need to look for subscription-based options. Expect to pay about $300/year on the cheap end for something like this.

If you'll be a one-person company and aren't providing professional-level stuff like online class notes and report cards, grab something simple like a free account with Zoho. Spreadsheets sound like a good idea at first, until you find yourself in spreadsheet hell. A mess of 100-column worksheets, vlookups all over the place, and no data validation or reporting. Suddenly you find that you can't actually use any of the information you've been tracking.
Reply With Quote
Reply

Tags
business software




Currently Active Users Viewing This Thread: 1 (0 members and 1 guests)
 
Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off


Similar Threads
Thread Thread Starter Forum Replies Last Post
Payroll software recommendation NotAllThere Business & entrepreneur 11 03.11.2016 12:55
Customised Software Development for your business Emacs Commercial 2 16.02.2011 18:22
Salary in software business Charly Employment 10 25.06.2008 15:43
Small Business question - cleaning business JenniferD Business & entrepreneur 24 21.04.2008 09:07


All times are GMT +2. The time now is 02:26.


Powered by vBulletin® Version 3.8.4
Copyright ©2000 - 2016, Jelsoft Enterprises Ltd.
LinkBacks Enabled by vBSEO 3.1.0