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  #21  
Old 16.01.2015, 15:38
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Re: reimbursement of travel cost for work - a special situation.

Robbie, you are really special.

Reimbursement of Travel COST

Does it cost you anything to travel?!

NO.

So WTF are you gonna claim, did you spend anything on your GA?!
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  #22  
Old 16.01.2015, 15:51
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Re: reimbursement of travel cost for work - a special situation.

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If they ask, just be honest. You should not be excluded just because Nil says so.
Or he can be honest from the start and not try to get money for something he didn't buy in the first place.
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  #23  
Old 16.01.2015, 16:03
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Re: reimbursement of travel cost for work - a special situation.

The man is married...I'm sure he pays dearly for that "free" GA

As pointed out by others, that "free" GA will be taxed, thus not free. The only entity getting anything "free" is his company if he doesn't ask for reimbursement. It doesn't matter how he comes into his GA, only that he has one and is reimbursed based on company policy.

If I use my in-laws' car for travel for "free" including petrol and get reimbursed am I being dishonest? Nope. Neither is asking for the % reimbursement per the company's policy.
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Old 16.01.2015, 17:04
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Re: reimbursement of travel cost for work - a special situation.

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If I use my in-laws' car for travel for "free" including petrol and get reimbursed am I being dishonest? Nope. Neither is asking for the % reimbursement per the company's policy.
If I were your in-laws I wouldn't lend you the car anymore. They probably wouldn't mind so much if you filled the tank up again, especially if you have been given the money to do so.

This whole thing is what gets me about people going on about benefits scroungers and the entitlement society in the UK (and many many other places), we are meant to be up in arms about unemployed people using their benefits for what they want to spend it on rather than living a dull and miserable existence, 'parents of two girls under 13 claiming housing benefits for a three bed house when the girls could share.... Like they think they are entitled to a home!' When the same people who spread this rubbish see no problem with claiming the max they can in expenses and tax breaks, because it's not illegal and you should squeeze everything out of your employer (the tax payer). Who's scrounging? who's shirking? Who is the problem? Those we are told are or those that are 'entitled'.

If you have legit expenses, i.e. you paid for something, then claim, if you didn't pay then don't claim.

Greedy..... Greed is not attractive. Especially when there are people in real need.
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Old 16.01.2015, 17:07
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Re: reimbursement of travel cost for work - a special situation.

It seems that there is no consensus.

I asked the HR and she is not sure with this special case either. According to the company rule, if you use your GA, you just put zero in the train expense in the online travel expense form, and click a separate checkbox that you have a GA, then the reimbursement will be processed by the team. So the baseline (minimum) in the system is that they reimburse partially the GA. There is no way in the online form to declare that you have GA but you do not pay for the GA. Also, in no circumstances a receipt of purchase of GA is needed.

Last edited by happyrobbie; 16.01.2015 at 17:26.
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Old 16.01.2015, 17:30
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Re: reimbursement of travel cost for work - a special situation.

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If I were your in-laws I wouldn't lend you the car anymore. They probably wouldn't mind so much if you filled the tank up again, especially if you have been given the money to do so.

This whole thing is what gets me about people going on about benefits scroungers and the entitlement society in the UK (and many many other places), we are meant to be up in arms about unemployed people using their benefits for what they want to spend it on rather than living a dull and miserable existence, 'parents of two girls under 13 claiming housing benefits for a three bed house when the girls could share.... Like they think they are entitled to a home!' When the same people who spread this rubbish see no problem with claiming the max they can in expenses and tax breaks, because it's not illegal and you should squeeze everything out of your employer (the tax payer). Who's scrounging? who's shirking? Who is the problem? Those we are told are or those that are 'entitled'.

If you have legit expenses, i.e. you paid for something, then claim, if you didn't pay then don't claim.

Greedy..... Greed is not attractive. Especially when there are people in real need.
I'm with you on this. I bought a GA for my private use and because of a change in work situation I ended up travelling once a week to Bern on company business. I did consider claiming the trips but i thought it would be taking the piss so I didn't bother.
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  #27  
Old 16.01.2015, 17:43
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Re: reimbursement of travel cost for work - a special situation.

I'm surprised that people think it is OK for Robbie's company to profit from Robbie's husband's company but think it's some how scandalous for Robbie to "profit" from it.

At the end of the day, Robbie's company should be paying for his business travel, not the spouses company.

Plus, as was said before the GA is not free. It comes with some tax burden and

I can't see anything wrong with the company who benefits from the travel to pay for it, or at least contribute.
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Old 16.01.2015, 17:44
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Re: reimbursement of travel cost for work - a special situation.

Travel expenses are re-imburssed, but if you didn't spend anything extra you can't really expect to be re-imbursed.

The GA you have anyway that you decided to buy, or in your case receive, so using or not is your choice.

If you wanted re-imursement you could have always bought a stand alone ticket and charge the company. The expense was made, therfore needs to be re-imbursed via the justification of the ticket.

The company needs a justification of the payment to you for their tax purposes.

An expense account, believe it or not, is not actually an additional source of revenue for the employee.

In certain cases, claiming money for a ticket not purchased is tantamoiunt to fraud, which is usually a on the spot sackable offence with little or no recourse.

Cutr your employer some slack, i'm sure you'll get somethingg back in return, like a second bottle of wine at some company paid for dinner.

Not good to be too greedy, may come back and bite you in ass....
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Old 16.01.2015, 17:49
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Re: reimbursement of travel cost for work - a special situation.

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The company needs a justification of the payment to you for their tax purposes.
it appears from the process described above that they don't.

and I regularly claim train travel from my "home" office to other locations and travel from somewhere much further away; I cannot claim from home.

all it means is my company cannot claim back the VAT.
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Old 16.01.2015, 17:56
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Re: reimbursement of travel cost for work - a special situation.

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I'm surprised that people think it is OK for Robbie's company to profit from Robbie's husband's company but think it's some how scandalous for Robbie to "profit" from it.

At the end of the day, Robbie's company should be paying for his business travel, not the spouses company.

Plus, as was said before the GA is not free. It comes with some tax burden and

I can't see anything wrong with the company who benefits from the travel to pay for it, or at least contribute.
How is his company actually getting any money from this? Unless they are charging clients for his travel....
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Old 16.01.2015, 18:13
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Re: reimbursement of travel cost for work - a special situation.

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How is his company actually getting any money from this? Unless they are charging clients for his travel....
Company has a business plan that requires them to undertake activity X, amongst others. This plan totals up the cost of all those activities, and then they determine the price of their product or service to incorporate that and give themselves a healthy return (e.g. profit).

Activity X now costs 5000 CHF less, because this employee has a first class GA (details aren't important here, don't tell me it's a second class ;-)). Therefore, the company makes 5000 CHF more than they had planned.

The employee could certainly take his car as well, under the assumption that he already has gas in the tank... but why should he offer that for free?

Ok, bad example, as that involves a consumable resource. Let's take a mobile phone instead. He's already got a phone, and intends to have one regardless, but the company offers reimbursement of the base Swisscom plan because they want their employees to be reachable on the road. Is it somehow unethical for him to take this reimbursement, because he already has a phone plan when joining?

It's all a bit moot, as the OP has already figured out a workable trip-based solution with his or her HR department, but I consider myself to have a rather overdeveloped sense of morality in many cases (I refuse to try something on in a shop, for example, and then buy it online - the shop provided me a service that I don't want to abuse), and even I can't see any harm whatsoever here in the company reimbursing the free GA.
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Last edited by Corbets; 16.01.2015 at 18:45. Reason: Grammar correction
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  #32  
Old 16.01.2015, 18:16
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Re: reimbursement of travel cost for work - a special situation.

There is a sensible solution- discuss this with HR or direct boss- instead of EF
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  #33  
Old 16.01.2015, 18:22
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Re: reimbursement of travel cost for work - a special situation.

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There is a sensible solution- discuss this with HR or direct boss- instead of EF
Check post 25
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  #34  
Old 16.01.2015, 20:13
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Re: reimbursement of travel cost for work - a special situation.

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Travel expenses are re-imburssed, but if you didn't spend anything extra you can't really expect to be re-imbursed.

The GA you have anyway that you decided to buy, or in your case receive, so using or not is your choice.

If you wanted re-imursement you could have always bought a stand alone ticket and charge the company. The expense was made, therfore needs to be re-imbursed via the justification of the ticket.

The company needs a justification of the payment to you for their tax purposes.

An expense account, believe it or not, is not actually an additional source of revenue for the employee.

In certain cases, claiming money for a ticket not purchased is tantamoiunt to fraud, which is usually a on the spot sackable offence with little or no recourse.
Considering the company actually has a policy in place for reimbursing people who have GA's, you are wrong here.

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Not good to be too greedy, may come back and bite you in ass....
And, greedy? Really? Again, the company is benefiting from his travel. It is their cost of doing business, not the employee's.

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How is his company actually getting any money from this? Unless they are charging clients for his travel....
They are not receiving money. But they are getting a benefit otherwise why would they send him to visit clients? Corbets replied in more detail.

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There is a sensible solution- discuss this with HR or direct boss- instead of EF

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Check post 25
Exactly. The rest is us speculating and discussing morality and greed. What would EF be if everyone just asked people who actually had real answers?
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  #35  
Old 16.01.2015, 20:34
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Re: reimbursement of travel cost for work - a special situation.

Happyrobbie, no idea what you do as a job but with the tsunami released yesterday by BNS probably best not to make too many waves over a small travel expense.

Companies are going to be looking at removing costs pretty soon, these have gone up by 15% for anybody doing business in Euros or USD, and wave makers who have recently come to attewntion may not be so well placed as somebody who kept their head down !

If the money is really that important to you, wait until you next travel and find a receipt that you can claim the money you want, such as "new telephone battery" or a "taxi receipt" or "stationary", there are plenty of options, all that will pass under the radar and give you the few extra franks.

But at end of the day, what amount are we talking about ?
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  #36  
Old 17.01.2015, 00:54
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Re: reimbursement of travel cost for work - a special situation.

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Happyrobbie, no idea what you do as a job but with the tsunami released yesterday by BNS probably best not to make too many waves over a small travel expense.

Companies are going to be looking at removing costs pretty soon, these have gone up by 15% for anybody doing business in Euros or USD, and wave makers who have recently come to attewntion may not be so well placed as somebody who kept their head down !

If the money is really that important to you, wait until you next travel and find a receipt that you can claim the money you want, such as "new telephone battery" or a "taxi receipt" or "stationary", there are plenty of options, all that will pass under the radar and give you the few extra franks.

But at end of the day, what amount are we talking about ?

So instead of trying to get reimbursement through a company policy that exists (reimbursing a % of the GA) you suggest he submit fraudulent expenses instead? Weren't you just one post ago tsk, tsking over "fraud"?
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Old 17.01.2015, 09:30
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Re: reimbursement of travel cost for work - a special situation.

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Happyrobbie, no idea what you do as a job but with the tsunami released yesterday by BNS probably best not to make too many waves over a small travel expense.

Companies are going to be looking at removing costs pretty soon, these have gone up by 15% for anybody doing business in Euros or USD, and wave makers who have recently come to attewntion may not be so well placed as somebody who kept their head down !

If the money is really that important to you, wait until you next travel and find a receipt that you can claim the money you want, such as "new telephone battery" or a "taxi receipt" or "stationary", there are plenty of options, all that will pass under the radar and give you the few extra franks.

But at end of the day, what amount are we talking about ?
Rearrange these words

Less
Clue

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  #38  
Old 17.01.2015, 09:51
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Re: reimbursement of travel cost for work - a special situation.

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So instead of trying to get reimbursement through a company policy that exists (reimbursing a % of the GA) you suggest he submit fraudulent expenses instead? Weren't you just one post ago tsk, tsking over "fraud"?
I didn't say i condoned it, just said it was easy to do it he really needed the extra franks, i guess we all diddled something sometime on expenses

If we want to really get technical, i supose he could claim the cost of his GA on a daily basis: Chf 3'650.--/365days = Chf 10.--/day

That really would be fair......and petty

Last edited by Today only; 17.01.2015 at 10:05.
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Old 17.01.2015, 10:29
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Re: reimbursement of travel cost for work - a special situation.

I do OK by firm. I'm flexible and they're flexable - they even go as far as providing a pretty substantial extra mid year "bonus" which is by design intended to go towards costs you incur working for them which would normally be expected to be covered by yourself - such as your normal commute expenses.

So, if I need to travel for the company and my route lies within my abo then I'm not going to claim for something that actually doesn't cost any extra.

I work for a very fair and generous family run business that very much looks after it's staff, and they're good people, so for me claiming for something that hasn't actually cost anything would be taking the piss.

If on the other hand I worked for company that was "take take take" then my attitude would be significantly different.

It's swings and roundabouts really.
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Old 19.01.2015, 11:49
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Re: reimbursement of travel cost for work - a special situation.

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The "spouse GA" should be listed on the "Lohnausweis" (i.e. salary overview for the taxes) of the spouse working in the public transportation business as an additional benefit with a corresponding value.
I don't think my GA is specifically listed on my Lohnauweis. There is just an item called "value of benefits" or something like that. It combines serveral items. I think it would require a letter from HR detailing that I get a GA and stating its taxable value to prove anything specific. Either that, or the company takes my word for it.
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