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Old 28.07.2015, 14:40
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How to properly give notice period

Hi all

I plan to give notice period of 1 month by the end of week (still on my 1st year) and I have been reading here about ways others did it. I am still confused about posting it.

My question is why isn't a simple email enough (with my personal email CCed) to cover this obligation? Why is a registered post needed at all?

What is the best way to be covered: have my employer reply to my email or ask him to sign a paper that says he received my termination letter?

If a registered letter is needed after all what is the latest day I can send it this week to make sure I am ok?

Thanks in advance for any help!
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Old 28.07.2015, 15:59
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Re: How to properly give notice period

It's only about your abiltiy to prove timely receipt of the letter.

Getting some kind of reply (written of course) would do the trick, but with that you need the recipient to cooperate. If, however, you send it registered it doesn't even need to be picked up - if it's returned the letter is considered received on the day it's returned to the sender.

Because the recipient has a certain number of days to pick up the registered letter at the Post counter (seven calendar days I think), you want to send it at least ten days before the contractual threshold in order to be in time with 100.0% certainty (though larger businesses can be expected to accept the letter without any delay, i.e. no seven days buffer).

You can of course deliver the letter yourself, in which case I'd want a signed copy acknowledge receipt on day xyz.
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Old 28.07.2015, 16:30
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Re: How to properly give notice period

Ok so as long as he gives me back a signed copy when I give it to him I am good, I don't see why he wouldn't or what excuse he would give even if he didn't want to. I'll be in his office asking him to sign it on the spot.

I'll have everything printed and ready.

It's too late for a registered letter anyway as it needs to be received by Friday. Hopefully I won't have any issues. Thank you all for the help!
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Old 28.07.2015, 16:31
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Re: How to properly give notice period

I would be very surprised if (ok, I'm presuming as I haven't done it in years) in modern workplaces a simple email to your boss and CC'ing in HR would be enough? Either that or deliver it personally with both in the same room.

Maybe I'm wrong, but seems like it would be logical as maybe you can't always allow 7-10 days to give your notice if you're waiting for an offer and it's close to the end of the month.

Last edited by Richdog; 28.07.2015 at 16:59.
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Old 28.07.2015, 17:05
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Re: How to properly give notice period

Best give it in person, and have him or her sign it. If you take two copies he or she can just sign one and return it to you.
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Old 28.07.2015, 17:20
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Re: How to properly give notice period

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...Maybe I'm wrong, but seems like it would be logical...
Ha ha. I see your mistake now.
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Old 28.07.2015, 17:20
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Re: How to properly give notice period

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Ha ha. I see your mistake now.
Point taken.
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Old 28.07.2015, 17:40
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Re: How to properly give notice period

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It's only about your abiltiy to prove timely receipt of the letter.

Getting some kind of reply (written of course) would do the trick, but with that you need the recipient to cooperate. If, however, you send it registered it doesn't even need to be picked up - if it's returned the letter is considered received on the day it's returned to the sender.

.
Are you sure about that? We were told that it was considered to be received on the day the post office first attempted to deliver it.
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Old 28.07.2015, 18:15
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Re: How to properly give notice period

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Are you sure about that? We were told that it was considered to be received on the day the post office first attempted to deliver it.
There was a case when the private landlord was away on holiday, and could not collect the registered letter before the start of the notice period. A judge sided with the landlord, and decided the resignation was delivered too late! Consequently, resignations on apartments must be actually received by landlords, before the contracted notice period begins!

From the Swiss German consumer magazine Beobachter, in German, but I am sure you can find similar rulings in French, or Google a translation,

Im Normalfall kündigt der Mieter per Einschreibebrief. Kann der Postbote die Sendung nicht aushändigen, so gilt die Kündigung als empfangen, sobald es dem Vermieter möglich und zumutbar war, sie auf der Post entgegenzunehmen.
In der Regel ist dies der erste Tag, der auf der Abholungseinladung angegebenen siebentägigen Frist.
Beispiel:
Kündigung per Ende September, am 30. Juni mit Einschreibebrief zugestellt. Der private Vermieter ist abwesend und kann die Sendung erst am 1. Juli abholen - die Kündigung ist verspätet.

Bei einem professionellen Vermieter muss die Kündigung spätestens am letzten Tag während der üblichen Geschäftszeit eintreffen. Bei einem
privaten Vermieter genügt es, wenn die Kündigung zu den üblichen Zeiten eintrifft.
Beispiel:
Der Wohnungsmieter übergibt das Kündigungsschreiben dem im gleichen Haus wohnenden Vermieter am Samstagmorgen, dem Monatsletzten. Die Kündigung ist rechtzeitig zugestellt.
Fällt der letzte Tag vor Beginn der Kündigungsfrist auf einen Sonntag oder auf einen staatlich anerkannten Feiertag und trifft die Kündigung
beim Vermieter erst am folgenden Werktag ein, so ist diese verspätet.
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Old 29.07.2015, 09:18
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Re: How to properly give notice period

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Ok so as long as he gives me back a signed copy when I give it to him I am good, I don't see why he wouldn't or what excuse he would give even if he didn't want to. I'll be in his office asking him to sign it on the spot.

I'll have everything printed and ready.

It's too late for a registered letter anyway as it needs to be received by Friday. Hopefully I won't have any issues. Thank you all for the help!
That will do just fine.

My reply was without respect to a particular situation, as you said you didn't see the idea behind the whole thing

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Are you sure about that? We were told that it was considered to be received on the day the post office first attempted to deliver it.
Yes I am.
For example the tax administration Kt Thurgau says so in one of their regulations, explicitly referring to current Federal Court practice/rulings. The shipment is legally received at the time it's actually delivered if the attempt is successful, otherwiese if picked up at the Post, otherwise seven days after sending. The latter also applies if the recipient has instructed the Post to withhold for longer period, e.g. during holidays, the only exception is a "postlagernd" letter/shipment, where a 30-day period is to be used instead if it isn't picked up earlier. To avoid issues with with public holidays, e.g. over christmas, I said ten days.

Last edited by Urs Max; 29.07.2015 at 09:36.
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