09.11.2007, 12:48
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| Newbie | | Join Date: Jul 2007 Location: London
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| Admin Assistant Position at Google Zurich
 Google Zurich is Hiring:-
Administrative Assistant - Zurich Department Overview: This position is available in Zurich, Switzerland. We're looking for dynamic individuals to support our Engineering Director and the Engineering team. Job Description: The ideal candidates will play a central role in keeping the business operations/activities organized, on track and moving forward. Candidates must have exceptional communication skills, the ability to manage multiple tasks efficiently, excellent judgment; comfortable juggling tasks from the mundane to the more strategic and can work productively in a fast-paced, team-oriented environment with a smile. Responsibilities: - Administrative tasks including schedule management, calendar
- Making travel arrangements and preparing itineraries.
- Submitting and tracking internal requests.
- Coordinating hiring activities and schedules.
- Coordinating meetings and group events.
- Prepare & track expense reports.
- Proofreading documents.
- Participating in key projects.
- Interfacing with high level executives both internally and externally in a professional, effective manner.
- Tasks include tracking department budget, maintaining spreadsheets, generating reports, and so on.
- Must be able to assist in preparation of presentations and assist with correspondence, memos, charts, tables, graphs, plans, etc.
- Also responsible for attending weekly department staff meetings and track action items.
- Partner with facilities & operations to help drive required moves that will minimize disruption.
- Act as liaison with other departments and outside agencies, including senior-level management.
- Handle highly sensitive, confidential and non-routine information.
Requirements: - Requires exceptional communications skills, the ability to manage multiple tasks effectively with frequent interruptions, and to work productively in a fast paced, rapidly growing organization. Must be flexible with changing job requirements as the team grows.
- Extensive administrative experience supporting a team in a fast paced, high-tech environment.
- BS/BA degree or an AA degree or equivalent required
- Proven mastery of Office applications including Word, PowerPoint, Excel and Outlook.
- Must be experienced in using the Internet as a daily research tool.
- Oracle expense report knowledge helpful but not required.
- Interest and experience in using technology to improve work efficiency.
- Exceptional written and verbal communication skills in English and German.
- Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
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