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Old 22.04.2013, 23:49
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Compensation of work travel time

Can any of you provide pointers, experiences or sources about compensation of work travel time?

Somehow I have the idea that it's poorly regulated in CH, and its mostly about negotiation, is that true?

Thanks for your help
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Old 22.04.2013, 23:59
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Re: Compensation of work travel time

Clarify, please.

Tom
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Old 23.04.2013, 00:14
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Re: Compensation of work travel time

Let's say an employee is sent abroad at the customer's premises for business reasons for several days. The travel expenses must of course be covered by the employer but, what about the travelling time? Notice this is not about the regular commute.

What would be the legal or common practice? Is there some kind of compensation, be it money or time off for the time invested travelling or for the time being away from home?
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Old 23.04.2013, 00:17
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Re: Compensation of work travel time

Your company may have regulations in this respect. If you are management level you may be unlucky. I often have to travel on weekends and on holidays and they are lost. Of course my company is flexible if I need to take a day here or there in return, but nobody is counting and it is not something I am entitled to.
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Old 23.04.2013, 00:18
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Re: Compensation of work travel time

As far as I recall and have dealt with - is strictly individual to each company and their published policies on the subject.

The last three companies I worked for offered door-to-door travel time compensation. Compensated one-to-one in time off. The last two even had a weekend/holiday allowance which was very nice. Costs for meals were either a daily allowance or per receipt. Accommodations were always covered by turning in a receipt.

Whether you agree with the company policies or not, is totally irrelevant. You will not get more out of the Reisespesen (travel expenses) than anybody else in the company. If you have negotiated additional or individual expenses. Then I hope you have each detail black on white (in print). If not, you are SOL.

Is Switzerland's travel expense policy generally good or not - is not measurable on one or two companies and their policies.

Hope to have answered your question.
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Old 23.04.2013, 00:18
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Re: Compensation of work travel time

Common practice is to negotiate what you can from your manager, or travel on the company time.
If you leave home at 9am on a Sunday it's reasonable to get a day off for that.
If you leave home at 4:30am on a Monday, you usually won't get anything.

I've never heard of a company having rules or set compensation.
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Old 23.04.2013, 01:00
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Re: Compensation of work travel time

Either way, be sure you understand the policy and if possible, have it in writing before you travel. Your work contract may even spell it out somewhere in the fine print. My OH is in the same boat as Snoopy. Travel time during non-work hours isn't compensated. Sometimes OH can leave a bit early but it's certainly never extra money or time off on a 1 for 1 basis.
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Old 23.04.2013, 01:24
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Re: Compensation of work travel time

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I've never heard of a company having rules or set compensation.
I think you will find that most large companies do have travel regulations which clearly spell out what one is (or isn't) entitled to.
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Old 23.04.2013, 08:59
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Re: Compensation of work travel time

I have always been compensated with vacation time when working, traveling or away on weekends, holidays, and outside normal business hours, but I work for a small company.

Tom
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Old 23.04.2013, 09:06
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Re: Compensation of work travel time

I think all the above proves is that there is no real 'regulation' of travel compensation, and I would guess this being the same in most of western europe. It is a matter left entirely to the individual/company.
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Old 23.04.2013, 09:14
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Re: Compensation of work travel time

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I think all the above proves is that there is no real 'regulation' of travel compensation, and I would guess this being the same in most of western europe. It is a matter left entirely to the individual/company.
The travel policies made by any company, large or small, would never be micro-managed by the state. So, of course there isn't a "regulation" in the form of law or anything close to it.

I don't recall ever hearing about travel compensation being negotiated.

Yes, there can be situations not covered in the company policies, the decision if, when, and how much would be dealt with as required... internally.
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Old 23.04.2013, 09:52
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Re: Compensation of work travel time

Best advice is to remain flexible.

If you are going somewhere desirable - negotiate on being there over a weekend and taking a couple of tourist days (business picking up hotel/food). If you are in the arse end of nowhere - a hire car at the company expense works well

Travel for business does tire - but try to get out of it some compensation beyond the communist line of 1 hour taken 1 hour compensated!
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Old 23.04.2013, 17:25
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Re: Compensation of work travel time

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...I've never heard of a company having rules or set compensation.
This is Switzerland. They have rules and procedures for everything. You just haven't seen them all yet.
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Old 23.04.2013, 18:44
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Re: Compensation of work travel time

I work at a big company, which does have some set rules, but really only covering travelling at the weekend, where IIRC you can claim a maximum of a half day added into your flextime account, but only if you're actually working, like sitting writing your presentation on the plane or similar, not just keeping up with emails on your blackberry.

In practice, however, the wily employee has a different set of rules.

The first rule is "Don't ask your manager, or the dept. admin, if you can have a day off in lieu." Once the subject's been raised you've shot your bolt.

The second rule is "Book the arrival day, back after a transatlantic flight, as part of the trip." Personally I consider it pointless and absurd to be expected to come into the office after I've failed to properly sleep in the previous 24 hours - I'd fall asleep at my desk, so why bother? Official policy may not agree. Oh, and rule 2a is - fly via Heathrow and book a lazy return so you can chill out in the business class lounge for an hour or two between flights. This also helps justify the aforementioned approach.

Third rule is "Get something out of the trip yourself." For instance, if you need to be at a conference in some nice European capital, Mon-Wed, fly out on the Friday evening for a nice weekend away with the other half (flight paid on airmiles). They're usually happy to pay an extra night or two in the hotel, but check first and if it's likely to be a problem then make sure you pay any difference between single and dual occupancy, and don't claim for your meals.

Rule four is: "Don't take the piss. " Putting in outrageous expense claims is likely to put the spotlight on other aspects of the trip too.
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Old 23.04.2013, 18:51
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Re: Compensation of work travel time

I'm with Ace. I traveled a lot during my time at a bank and it was something you definitely played the game on. Sunday travel was usually a must and coming back was often at the weekend too. To be honest, a couple of days here and there came back in my direction plus my employer was happy with my performance.

I did once refuse to fly Zurich-Nice in the 90s as the weather meant I could not complete my journey to Monte Carlo in a helicopter

I also got away with taking a team doing work for me to Sparks in Manhattan for steaks, wine and a good time - because they had to work a weekend with no overtime. No problem with the expenses there either.....

So it's a two way street.
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Old 23.04.2013, 18:57
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Re: Compensation of work travel time

Rule 5: Book the first trip lean. IE book as short as trip as possible - when it goes wrong, re-book and extend it. Hotel rooms are then very expensive and so for future trips you will always be able to reference back to the failed short trip.

Rule 6: Never fly an American airline in business class. You NEED a power supply so you can work on the flight. Therefore make sure you have either work for the trip that you haven't quite finished - or work that you need to do before you go which isn't quite finished.

Rule 7: Separate bills. If you go out and drink like a trooper - don't put through expenses. Either black out the line or get separate bills

Rule 8: Use your credit card - especially in the US - as you will be able to include service on the credit card and not pay it yourself. (Although to be honest paying a few bucks service won't kill you).

Rule 9: Don't get too anal about the receipts. If you forget a receipt for a $8 tax ride or a $6 sandwich it is no big deal. DO NOT TRY AND PUT THROUGH A RANDOM CASH AMOUNT

Rule 10: Be vaguely accurate on FX exchange.

Rule 11: Just because someone else is picking up the bill doesn't mean it is lobster and steak each night.

Rule 12: Don't be a martyr. Don't take public transport to the hotel - take a taxi. Get an appropriate level hotel. Etc
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Old 28.08.2016, 13:44
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Re: Compensation of work travel time

My situation is a little different.
I have to work once a week in other city, about 150 km away, in CH.
Also, I must use my car to travel.
Do I have right for compensation?
My company said that I can not be paid for time in traveling, even I am driving (not sitting and sleeping). Also I am paying for fuel and destroying my car.
Is there some rule for this. I heard that there is 0.7 CHF netto minimum for this.
I am working as outsourced worker, and this travels are critical to company in which I work.
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Old 28.08.2016, 14:02
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Re: Compensation of work travel time

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My situation is a little different.
I have to work once a week in other city, about 150 km away, in CH.
Also, I must use my car to travel.
Do I have right for compensation?
My company said that I can not be paid for time in traveling, even I am driving (not sitting and sleeping). Also I am paying for fuel and destroying my car.
Is there some rule for this. I heard that there is 0.7 CHF netto minimum for this.
I am working as outsourced worker, and this travels are critical to company in which I work.
Typically the company will pay a certain amount per kilometer 0.70/km may or may not cover your actual costs.

Any place I've ever worked treated travel time as regular work hours, but I wasn't paid hourly here.

http://www.beobachter.ch/arbeit-bild...steht/#c299963

Last edited by JagWaugh; 28.08.2016 at 14:14.
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Old 28.08.2016, 14:09
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Re: Compensation of work travel time

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Typically the company will pay a certain amount per kilometer 0.70/km may or may not cover your actual costs.

Any place I've ever worked treated travel time as regular work hours, but I wasn't paif hourly here.

http://www.beobachter.ch/arbeit-bild...steht/#c299963
Likewise, travel time counts as work time, travel costs get reimboursed.

Tom
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Old 28.08.2016, 14:12
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Re: Compensation of work travel time

If you're using your own car for work purposes they should pay you a certain amount per kilometre towards costs.
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