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Old 16.01.2011, 19:47
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Avoid VAT when sending back demo/test instruments to NL?

Hello all,

The past week a couple of customers in the Netherlands loaned me a medical instrument each for testing in my small firm. These are about 2000 euros each, and I have to ship them next week back to NL.

A few weeks ago, one of them sent me a device and I had to pay some 150 CHF for VAT import into Switzerland.

How can these VAT payments be avoided? These are used equipment and sent not for resale - just for testing or demo purposes. In this specific case, I brought them into Switzerland in my luggage but did not report them. Maybe I should have, no idea.

Calling Fedex, etc, tomorrow to ask, but still wondered if someone in the forum has done this. More important this week is that it is going back to customer and would not like them to receive an unexpected VAT bill. Anyone has experience with this?

Thanks,

Juan Miguel Venturello
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Old 16.01.2011, 19:50
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Re: Avoid VAT when sending demo instruments to NL?

You need to fill out the correct form, I can ask at work.

It is a form for temporary export, i.e. the item will be returned within a certain time limit,

We use such forms when we take equipment to other countries for shows, etc.

Tom
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Old 16.01.2011, 19:53
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Re: Avoid VAT when sending demo instruments to NL?

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You need to fill out the correct form, I can ask at work.

It is a form for temporary export, i.e. the item will be returned within a certain time limit,

We use such forms when we take equipment to other countries for shows, etc.

Tom
Thanks st2lemans. If it's not too much trouble, would you care asking... 1. the name of the form and 2. where do you get it?

What I am wondering is if it was a mistake to bring them in without reporting it.
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Old 16.01.2011, 19:57
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Re: Avoid VAT when sending back demo/test instruments to NL?

Ask at any customs office, they are usually very helpful. If the goods are to stay out of the country for longer than a certain period, you may have to pay a deposit in case they do not come back.
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Old 16.01.2011, 19:59
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Re: Avoid VAT when sending back demo/test instruments to NL?

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Ask at any customs office, they are usually very helpful. If the goods are to stay out of the country for longer than a certain period, you may have to pay a deposit in case they do not come back.
Thanks grumpy - pardon my ignorance what is a 'customs office'? If you can give me a name in German I'll google for phone and try to call tomorrow thanks again!
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Old 16.01.2011, 20:18
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Re: Avoid VAT when sending back demo/test instruments to NL?

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what is a 'customs office'?
Zollamt, Douane, Dogana

Tom
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Old 17.01.2011, 12:38
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Re: Avoid VAT when sending demo instruments to NL?

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Thanks st2lemans. If it's not too much trouble, would you care asking... 1. the name of the form and 2. where do you get it?
We use an ATA Carnet http://www.ezv.admin.ch/zollinfo_fir...x.html?lang=en

But there is also this http://www.ezv.admin.ch/zollinfo_fir...x.html?lang=en

Tom
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Old 17.01.2011, 12:49
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Re: Avoid VAT when sending back demo/test instruments to NL?

+1 on the Carnet ATA thing.
Moreover you'll have to be careful how you send back the stuff to Holland, otherwise they too will have to pay import duties on *their own* goods as well.

Been there, paid that, unfortunately :-/

Paul
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Old 17.01.2011, 12:56
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Re: Avoid VAT when sending back demo/test instruments to NL?

Will make some calls on the afternoon but... given I didnt prepare this before the items came into Switzerland, will this work?

Devices not owned by me but customer, who loaned it to me. I did not import it but brought them in my suitcase. Mistake?
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Old 17.01.2011, 13:04
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Re: Avoid VAT when sending back demo/test instruments to NL?

[QUOTE=Venturello;1071619]Will make some calls on the afternoon but... given I didnt prepare this before the items came into Switzerland, will this work?

Devices not owned by me but customer, who loaned it to me. I did not import it but brought them in my suitcase. Mistake?[/QUOTE]
Mistake? - Probably.

If you had declared and paid the taxes, then you would stand a better chance of getting them refunded.

It might be best for you now now to smuggle the equipment back into the EU and send it from there to Holland.
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Old 17.01.2011, 13:36
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Re: Avoid VAT when sending back demo/test instruments to NL?

The Carnet ATA route is the safest but also requires a fair bit of admin and control from both sides. As these items are for testing purposes and are not for resale, I would be inclined to send them with an accompanying invoice for a nominal value stating they are "demo / samples of no commercial value - for testing purposes only". Do not however declare a value of only Fr. 1.-, customs do not like this and will flag the packet if it is pre-advised. A value of say Fr. 50.- would be more realistic.
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