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Old 15.12.2013, 09:37
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apartment check out-check in....at the same time

We are taking over the lease of someone who is terminating their lease early. The agency wants to do the etat des lieux for both of us at the same time. Has anyone done this before?

Am I supposed to walk around and tell the former tenants where they haven't done a good enough job cleaning/repairing? Or is that the agent's job? (Not sure I feel comfortable doing this since it was thanks to the former tenants that we got this apartment to begin with.)

In passing through the apartment last week, the only thing that stood out to me were the spots of off-white paint where the former tenants filled in holes in their walls and painted it over in a shade of paint that didn't match exactly. Is this something worth mentioning in the etat des lieux? (They had lived there for 3.5 years and I understand that the owners aren't obliged to repaint the walls.)

If anyone has any advice on how to proceed during this joint check out-check in procedure, please share!
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Old 15.12.2013, 09:52
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Re: apartment check out-check in....at the same time

Yes, I did this in the last rented place I used.

You need to do nothing as the protocol for your occupation of the property will be made during the inspection. You can mention anything that troubles you but it may already be on the agent's list of things to do.
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Old 15.12.2013, 22:13
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Re: apartment check out-check in....at the same time

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We are taking over the lease of someone who is terminating their lease early. The agency wants to do the etat des lieux for both of us at the same time. Has anyone done this before?
Yes. In some instances the leaving tenant was my client, in other cases the incoming tenant was my client. I am not a fan of these situations as they can be awkward. So I understand your concerns.

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Am I supposed to walk around and tell the former tenants where they haven't done a good enough job cleaning/repairing? Or is that the agent's job?
The agent is responsible for the inspection report for the outgoing tenants. You have been invited to attend at the same time because it saves the agent time. Let the agent do their report - sometimes agents are tougher than you may expect. If you feel the agent has missed something, by all means speak up.

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(Not sure I feel comfortable doing this since it was thanks to the former tenants that we got this apartment to begin with.)
Fair enough. But that doesn't mean you have to move into a place that has not been cleaned properly.

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In passing through the apartment last week, the only thing that stood out to me were the spots of off-white paint where the former tenants filled in holes in their walls and painted it over in a shade of paint that didn't match exactly. Is this something worth mentioning in the etat des lieux? (They had lived there for 3.5 years and I understand that the owners aren't obliged to repaint the walls.)
Perhaps the agent will notice it, or not. This is what happens when tenants carry out their own paintwork and buy the wrong paint. Or perhaps they didn't paint over the holes at all but filled them with the wrong tint of filler. Yes, filler is sold in more than one shade. It can be easily fixed without painting over the entire wall.

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If anyone has any advice on how to proceed during this joint check out-check in procedure, please share!
Keep in mind that the incoming inspection report for the current tenants will be used at their leaving inspection. So you may inherit defects that the previous tenants accepted, and there is not much you will be able to do about these unless they are worse.
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Old 15.12.2013, 23:27
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Re: apartment check out-check in....at the same time

This happened with me, second day in the country. The agent made the leavers scrub a patch they missed on the hob, but apart from that, it was fine, or all stuff the leavers knew.
Then I moved the sofa (I bought the furniture from them and the agency were fine with it being there, away from the walls) and there were pretty serious scratches on the floor. i took photo's and reported, because I don't want to pay for their damage (I now have enough of my own ) the agency said it was superficial, not to worry. But if they had seen it in inspection I think it would've been noted in the inspection sheet I had.
End of the day, leave it too the inspector, but if they miss something, do speak up, there or pretty soon after. The leavers will still get the bill rather than you if you wait, but I much prefer doing things to faces rather than behind backs.
To be fair, the added costs of what I complained about were negligible. If is was a cleaning thing I wouldn't bother pointing it out at all, you will clean before you move out anyway, but only if it's a damage thing.
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Old 15.12.2013, 23:29
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Re: apartment check out-check in....at the same time

Yes, we had to do that when we moved in to a new place.

The Etat des Lieux was in presence of the rental agency and the ex-tenants. They first did the exit etat des lieux (theirs) and then the entry etat des lieux (ours) which was awkward, because we had to point out marks/stains and damage that the old tenant might have wanted to keep discreet.

But otherwise we would have been responsible for it when we left...

So yes, it's very awkward, but, in my opinion, you have to protect yourself first rather than be Mr Nice Guy...
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Old 16.12.2013, 01:04
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Re: apartment check out-check in....at the same time

We've had to do this with two apartments we have rented and in both cases it was the agents pointing out any faults rather than us so it was pretty painless

Re the different coloured filler, again in both the apartments we rented the agents informed us it wasn't necessary the filler matched the walls or that the walls were repainted, it only mattered that the holes were filled in. This was a bit of a pain in our second apartment as one of the bedroom walls was covered with different coloured filled in holes from a wall unit they had fitted there! it was easily corrected though so no harm done
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Old 26.12.2013, 11:03
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Re: apartment check out-check in....at the same time

Thanks everyone. The agency used a wonderful ipad program to fill in the outgoing inspection form and to take photos of stains on walls, nicks in the tiles....they sent us a copy of this "form" with the photos.

In the seven days that followed, we took note (and photos) of additional issues we came across (broken cabinet door, etc) and forwarded that to the agency. Hopefully, they will add this to their form. In any case, we have a record of having sent this email.

The fact that the agency uses photos for documentation makes all the difference. Instead of two different parties having to agree on how to describe a flaw, we can just let the photos do the talking. Apparently, they are, so far, the only agency to use such an ipad program.
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Old 08.01.2014, 12:13
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Re: apartment check out-check in....at the same time

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Yes, I did this in the last rented place I used.

You need to do nothing as the protocol for your occupation of the property will be made during the inspection. You can mention anything that troubles you but it may already be on the agent's list of things to do.
To me is same as what he said.
 

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