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Old 14.11.2008, 16:12
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Letter to landlord giving notice of leaving? Any examples

Hi there.
Does anyone have, or know where I can find, an example of a letter to a landlord giving notice of my intention to leave? I'm assuming this has to be in German....
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Old 14.11.2008, 16:26
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Re: Letter to landlord giving notice of leaving? Any examples

I Used the following which seemed to work OK

Quote:
<Name>
<Address>


<Date>


Kündigung

Sehr geehrte Damen und Herren,

In Bezug auf unseren Vertrag möchte ich hiermit meine Kündigung einreichen. Ich werde am Ende <month> <year> aus der oben genannten Wohnung ausziehen.

Ich bitte um eine schriftliche Bestätigung des Erhaltens dieses Schreibens.


Mit freundlichen Grüssen,

<signature>


<Name>, <place>
Which basically means;

In accordance with our contact I hereby submit my notice of leaving. I will leave the above address at the end of <month> <year>.

I request a written notification of this letter.
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Old 14.11.2008, 16:37
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Re: Letter to landlord giving notice of leaving? Any examples

Brilliant - Cheers for that!
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Old 14.11.2008, 16:47
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Re: Letter to landlord giving notice of leaving? Any examples

It helps to add the Mietobejkt(s) as per the summary in your contract(s) like "3.5 Zi. Whg. EG Rechts" especially if you rent a Bastelraum, Parkplatz etc.

Why? Sometimes they have different contracts.....
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Old 14.11.2008, 16:55
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Re: Letter to landlord giving notice of leaving? Any examples

..and you need to post it registered to do this you write EINSCHREIBEN written in block letters on the top of the envelope..otherwise your landlord could very well argue they have never received your notice letter.
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Old 14.11.2008, 22:35
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Re: Letter to landlord giving notice of leaving? Any examples

If you send it registered you do not need to ask for confirmation of receipt. Also, if you are married and it is a family home your spouse must also sign the letter of termination.
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Old 14.11.2008, 23:07
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Re: Letter to landlord giving notice of leaving? Any examples

Your Name
Rosenweg 1
xxxx my town
My town den 15.11.2008



Herr
Landlord
street 1
1234 His town






Kündigung des Mietvertrages



Sehr geehrter Herr ??????

hiermit kündige ich meinen Mietvertrag für die Wohnung Rosenweg 1 XXXX My town fristgerecht zum 12.03.2009 (date you intend to leave)

Ich bitte um schriftliche Bestätigung der Kündigung. (This bit is asking for a written reply)

Mit freundlichen Grüßen





place of signiture and date and Your Name signed









This is what I use keep it simple.


DC
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Old 14.11.2008, 23:58
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Re: Letter to landlord giving notice of leaving? Any examples

The Mieterverband as a whole section of this webpage dedicated to procedures and samples of letters for every occasion:

http://www.mieterverband.ch/zh_musterbriefe.0.html

They also have several checklists for leaving the apartment suitable for return to the landlord and tips to check during the walk through.

Hope this may help you,

Lucy
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Old 15.07.2011, 15:03
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Re: Letter to landlord giving notice of leaving? Any examples

The letter samples here are great - thank you!

We would like to add something like

"if possible we would like to leave the property early and would therefore be grateful if you could assist us in finding new tenants ASAP. We are prepared to pay all costs relating to this"

Is there anyone who can help us translate this paragraph? We are well aware that we will have to honor our notice period but it would be much easier if we can work with the landlord to find a new tenant. Many thanks
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Old 15.07.2011, 15:53
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Re: Letter to landlord giving notice of leaving? Any examples

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The letter samples here are great - thank you!

We would like to add something like

"if possible we would like to leave the property early and would therefore be grateful if you could assist us in finding new tenants ASAP. We are prepared to pay all costs relating to this"

Is there anyone who can help us translate this paragraph? We are well aware that we will have to honor our notice period but it would be much easier if we can work with the landlord to find a new tenant. Many thanks
Wir möchten die Räumlichkeiten frühzeitig verlassen, fall dies möglich ist. Aus diesem Grund wären wir Ihnen äusserst dankbar, wenn Sie uns dabei unterstützen könnten, möglichst schnell einen neuen Mieter zu finden. Selbstverständlich sind wir auch bereit, alle damit verbundenen Kosten zu übernehmen.
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Old 18.07.2011, 20:45
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Re: Letter to landlord giving notice of leaving? Any examples

Ok I have finally got round to type my letter of notice ready to post for the end of the month. My landlord no longer lives at the address shown on the rental agreement and I do not have his new address. Normally I would call him to ask for it but I know he is on holiday and doesn't get back until the end of the month which is cutting it fine with regards to giving official notice! My landlord has an agent dealing with the rental but I do not have the contact name of anyone there. I would therefore like to address the letter to my landlord C/O the agent. Can anyone tell me what the German equivilent is of C/O. Many thanks
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Old 18.07.2011, 20:52
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Re: Letter to landlord giving notice of leaving? Any examples

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Can anyone tell me what the German equivilent is of C/O. Many thanks
z.Hd.

There you go.
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Old 26.02.2016, 00:22
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Re: Letter to landlord giving notice of leaving? Any examples

Because of a job offer, I am moving out of the country before end of May, hence, I want to terminate my lease a month earlier than I planned. I am trying to beat the three-month notice period. My question is, if I mail my letter to the landlord tomorrow by priority/registered mail such that it will reach him by Monday, February 29, is that enough? Or he has to acknowledge the receipt of the letter? What if he's not there to receive it on Monday? Also, should I send the letter only to the owner, or to the immobilien (company) as well?

Thanks.
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Old 26.02.2016, 08:40
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Re: Letter to landlord giving notice of leaving? Any examples

I just realized I probably posted on the wrong thread. I did use the letter template here, but realized that this thread is just about sample letters. (Bdw, where is the edit button here?)
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Old 26.02.2016, 09:51
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Re: Letter to landlord giving notice of leaving? Any examples

Send it registered today and it's considered received on Monday.

As for leaving early, talk to the landlord. He may be Ok by letting you out a bit early, perhaps there's repainting and minor repairs to do anyway.

You can edit for a limited time only.
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Old 26.02.2016, 09:59
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Re: Letter to landlord giving notice of leaving? Any examples

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Because of a job offer, I am moving out of the country before end of May, hence, I want to terminate my lease a month earlier than I planned. I am trying to beat the three-month notice period. My question is, if I mail my letter to the landlord tomorrow by priority/registered mail such that it will reach him by Monday, February 29, is that enough? Or he has to acknowledge the receipt of the letter? What if he's not there to receive it on Monday? Also, should I send the letter only to the owner, or to the immobilien (company) as well?

Thanks.
The letter should go to the immoblien if that's who you rent through. They're the agents acting for the landlord. The fact that he's around doesn't really come into it. They will notify him that you're terminating the contract.

Yes, you should be okay with registered to get there by Monday. You can track it via the SwissPost website to see when it gets delivered. Remember you'll need to do a handover with the agency before you depart to make sure everything's okay.

Are you sure that it's just a 3 month notice period and that it's not also tied to "official" moving dates, i.e. you have to give notice by the end of March to meet the official moving date of 30th June? If it is tied to specific dates then you'll need to pay the extra month's rent as well. Check your contract to see exactly what it say regarding termination.
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Old 26.02.2016, 10:07
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Re: Letter to landlord giving notice of leaving? Any examples

Thanks, Medea. I checked my contract and also let a German friend read it and the only restriction it has is that no termination letter can be handed at the end of December.
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Old 26.02.2016, 10:15
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Re: Letter to landlord giving notice of leaving? Any examples

We did ours in english by email and then confirmed by letter. I didn't use any special wording just said we wish to terminate our tennancy on x date. Didn't have any problems maybe thats just our agent tho!
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Old 26.02.2016, 10:56
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Re: Letter to landlord giving notice of leaving? Any examples

I just want to second the suggestion of using the Mieterverband website - it has actual templates that you can download, for a number of different scenarios. It's a great resource!
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Old 29.02.2016, 11:35
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Re: Letter to landlord giving notice of leaving? Any examples

Important thing to note: they may require a signature of all tenants. For us, we had to do two rounds of notice letters, as for the first one it was just me signing it. Landlord then requested a confirmation from my wife as well.
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