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Old 22.10.2009, 19:06
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Moving in - Handover protokol (Übergabe Protokol)

There seems to be a wealth of information regarding moving out protocol, but more difficult to find a moving in protocol. Yes, in principle they are the same, but well I am in a new apartment boat! I had a look at this, this and this.

If someone knows a thread which pertains to my problem, I would be very glad if you could point me to it.

We are shifting to a new apartment next monday (26.10.2009). It used to be a 6 room apartment, belonging to an elderly lady and she decided to divide it in two parts and rent out 3 room apartment. Of course this came with renovation of the rooms and a new kitchen. Though it has been renovated, there are some rough edges which I thought would be written down in the protokol, so that while moving out (in future) it is not on us. E.g. parts of wall which are not completely white but has dark stains similiar to TV heat up, or slight oil stains near the switches, window sills from outside a little dirty etc. (May be there are more, this is what I noticed in half an hour). And there is still some more work left on the entreé parquet, which will be done by next week (after we shift in ).

The apartment contract starts from 1st November, this lady (the owner) was nice to offer us the keys and even allow us to move in one week in advance without paying anything extra. Today was the key handover day. She was very nice and offered keys to me and my wife, but there were no protokol whatsoever. She even suggested that she would send us the invoice for the deposit and also the first month's rent by post later on, because she finds it difficult to do it now and so her daughter would help her. Her daughter, pleasant but not staying at same address, helped her during the flat visitation and drafting the contract (they are members of HEV), so we have met her before.

I must admit, the joy of obtaining the apartments keys knew no bounds and I overlooked this aspect. Anyone searching for apartment in Zürich needs patience of a jedi knight. Now, I am thinking about contacting her daughter myself and asking that we arrange a meeting where we can discuss a self made protocol about the things which I notice are not perfect, so that it saves both of us trouble later on.

I mean, the HEV contract I signed says that there should be a übergabe protokol and the tenant has the right to report what he/she thinks is not perfect and give it in writing within 14 days after the handover. Do you guys think that it is a prudent action to move in on next monday (26.10.09) and then arrange a meeting with her daughter and go through my self made protocol, later on? Or is it absolute no no, i.e. Do everything before moving in!

I am sure the owner has no malintent in her heart, she looked like a really nice person, but why should that make me shoddy in steps that I must take to make life easier later on?

Can anyone also point me to a protocol list on the internet (I don't mind german, rather its better if its in German). Thanks in advance.

Last edited by BenderRules; 22.10.2009 at 21:09. Reason: typo
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Old 22.10.2009, 20:16
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Re: Moving in - Handover protokol (Übergabe Protokol)

You've answered your own question. You have two weeks to mention problems you've discovered. That's from the contract date, not moving in date.

Be pleasant and you'll usually get pleasantry back. They're not trying to cheat you, but make sure you test every window, every shutter, every corner of every shelf / cellar / attic and note what appears faulty. They're normally obliged to fix any problems, and it's not unusual to do this once you've moved in.

Happy housewarming!
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Old 22.10.2009, 20:32
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Re: Moving in - Handover protokol (Übergabe Protokol)

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I mean, the HEV contract I signed says that there should be a übergabe protokol and the tenant has the right to report what he/she thinks is not perfect and give it in writing within 14 days after the handover. Do you guys think that it is a prudent action to move in on next monday (26.10.09) and then arrange a meeting with her daughter and go through my self made protocol, later on? Or is it absolute no no, i.e. Do everything before moving in!
I am sure you read through your contract, but just check again maybe that you have 14 days and not 10 days to register defects. In the current HEV contract for Aargau it says 10 days.

Edit:
I just checked the ZH version and it is indeed 14 days in Zurich...go figure!! And that should be a warning to all of us that what is good 5 km down the road may not be good here!!
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Old 22.10.2009, 21:08
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Re: Moving in - Handover protokol (Übergabe Protokol)

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You've answered your own question.

That's from the contract date, not moving in date.

They're normally obliged to fix any problems, and it's not unusual to do this once you've moved in.
Thanks Uncle Max. I knew the law states 14 days but starting when was a grey area for me.

It is also reassuring that sometime they fix the solvable problems even when one has moved in.

I would never go to the extent of calling them cheaters, lackadaisical may be .. but that I can put that on the age account. Rather I am quite glad that she understands my (attempt to) swiss german and been very helpful and kind from the beginning.

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Happy housewarming!
Thanks for the wishes ..


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I just checked the ZH version and it is indeed 14 days in Zurich
Nice of you to check. as a new tenant (or for that matter in life) its always better to be on a safe side.
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Old 22.05.2011, 20:26
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Re: Moving in - Handover protokol (Übergabe Protokol)

Hi all,

Thanks for all your valuable inputs. This thread help me a lot even i will be moving on 1st June and I will make sure that my protocol covers everything.

Thanks
tulip
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Old 16.07.2011, 14:51
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Re: Moving in - Handover protokol (Übergabe Protokol)

Okay, I think this should go here ...

We just moved and now I have to note all the defects on the 'Protokoll'.

This is an older house so I want to make sure we do this right. Should I mark 'normale Abnützung' (normal wear and tear) for items that are old but still functional? or should I mark 'übermässige Abnützung' ('excessive wear and tear')? For example, the doorframe on the kitchen has some paint chipped off around the latch -- this seems to be 'normal' given the age of the kitchen.

Opinions?
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Old 16.07.2011, 15:00
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Re: Moving in - Handover protokol (Übergabe Protokol)

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Okay, I think this should go here ...

We just moved and now I have to note all the defects on the 'Protokoll'.

This is an older house so I want to make sure we do this right. Should I mark 'normale Abnützung' (normal wear and tear) for items that are old but still functional? or should I mark 'übermässige Abnützung' ('excessive wear and tear')? For example, the doorframe on the kitchen has some paint chipped off around the latch -- this seems to be 'normal' given the age of the kitchen.

Opinions?
Mark everything. The more you have on the Protokoll the better you are covered. And don't let anyone tell you that you are overdoing it. There is no such thing.
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Old 16.07.2011, 15:05
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Re: Moving in - Handover protokol (Übergabe Protokol)

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Mark everything. The more you have on the Protokoll the better you are covered. And don't let anyone tell you that you are overdoing it. There is no such thing.

This is the case you write down everything you can think of. Take pictures too. Date them, put them on a CD. Give a copy to the landlord and note on the Protokoll that there are photos. Good luck.
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Old 16.07.2011, 15:10
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Re: Moving in - Handover protokol (Übergabe Protokol)

Thanks. I know I have to be detailled, but my question is really, when do I note that something is 'excessive' use and when do I say it is 'normal' use?
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Old 16.07.2011, 15:30
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Re: Moving in - Handover protokol (Übergabe Protokol)

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Thanks. I know I have to be detailled, but my question is really, when do I note that something is 'excessive' use and when do I say it is 'normal' use?
That's kind of a visual thing I would have thought, and to be honest I would not use the terms excessive or normal because you do not know how long the apartment/house was occupied before and who is to judge what is normal and what is excessive. I would use terms that describe the damage in terms that are more visual such as "einige Kratzer" / "viele Kratzer" etc. I think that decribes it better.
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Old 16.07.2011, 16:05
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Re: Moving in - Handover protokol (Übergabe Protokol)

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Thanks. I know I have to be detailled, but my question is really, when do I note that something is 'excessive' use and when do I say it is 'normal' use?
Don't undersell yourself. If in doubt put it as excessive and document with photos. When you come to move out if the defect matches the photo it doesn't matter if you called it normal or excessive.
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