Muppetskin, it sounds like you might be confused about two different requirements, the Pet Passport, and registration in the ANIS database. Possibly three things, as registration with the Gemeinde is also required.
So a quick recap:
Microchipping and registration of the dog's and owner's details in the national ANIS database is federal law.
A Microchip must be implanted in a puppy by the latest three months after birth, and specifically before the puppy changes hands. So if in Switzerland, a puppy must be chipped by the breeder before you purchase him and take him home. So in this case, the breeder will chip and register the dog in ANIS, then complete the 'change of ownership' blue form with ANIS that allows registration of the dog in your name.
In the case of a dog adopted from a shelter in Switzerland the process is similar. The dog will first be chipped to the shelter, the shelter will complete the change of ownership form allowing registration in your name. Note that most (but not all) shelters list you as the 'Halter', ownership remains with the shelter.
If you acquire an older dog from a private sale or adoption in Switzerland again the current owner must do the change of ownership form.
If the dog is already registered in ANIS, registration in your name is not possible without the change of ownership form submitted by the breeder, shelter or current owner. This is (obviously) put in place to prevent theft.
In all cases where there is no previous ANIS entry registration must be done by a vet, and all new registration must be done within 10 days of entering Switzerland or aquiring the dog. Change of ownership registration must also be done within 10 days.
ANIS charges CHF 40 for the registration, which the vet usually includes in the cost of the consultation.
If you run into problems with a change of ownership form, have your vet liase with ANIS.
That's how it's supposed to work. As with everything in Switzerland, YMMV.
When I have adopted from outside Switzerland, I have brought the adoption papers to the vet, checked the chip number, and had the vet register the dog in my name.
When adopting in Switzerland, back in 2005, 2007, and 2009 even though the shelter did the change of ownership form I had to have the vet complete the registration. This most recent adoption 2 weeks ago, the shelter's submission of the change of ownership form, according to the shelter and vet, should be enough - but I just checked and I am still not registered in ANIS. I'll give it another week for the wheels of the bureaucracy to turn - if not, I have a copy of the change form and will have the vet deal with ANIS.
Once duly registered you will receive a conformation letter from ANIS with your ANIS account and pin numbers. Keep this letter safe. All the dogs you register in Switzerland will go under this account number.
OK - That's ANIS registration, now on to passports:
The passport is simply the document that records the dog's chip number, the owner's details, and a record of vaccinations. (Picture of the mutt optional
) It is an EU standard document and used for travel across the border.
This is issued by the vet, and whenever you vaccinate the dog the vet will put in the label from the vac, record the date and the expiration, sign and stamp the entry.
The cost of the passport itself will depend on the vet. IIRC, I've never been charged for the document booklet, only for the consultation and of course for the vaccinations.
Be aware that the format of the passport has changed as of 1 Jan 2015 to include additional security measures in line with the EU regulations. Passports issued before 1 Jan 2015 will remain valid for the life of the animal, but if you are getting a passport for the first time in Switzerland you should make sure that you have the new format.
Finally there is registration with the Gemeinde. This too should be done within 10 days. Simply pop down to the Gemeindehaus or call - there will likely be different procedures in each community, but usually there is a form to fill out. Some communities might even have online registration available. Some communities will require a copy of the ANIS confirmation letter, some will require a copy of your liability insurance policy, if your dog is a listed dog in a BSL canton obviously the registration process will be more involved.
The annual dog tax is determined by registration in the Gemeinde - some communities prorate the tax if you adopt mid year, some do not.
Some, but not all, communities control compliance with the federally mandated SKN courses and/or cantonally mandated courses. The date of registration with the Gemeinde sets the clock ticking.
As an aside, when I popped down last week to register the newbie with the Gemeinde, the nice lady - who I swear I have never met - before I even gave my name or why I was there, said "Oh Frau Collie, we have been expecting you. How is your new dog settling in?"
That's small village life for ya.